Conference Insurance
+44 (0)1376 330624
Conference Insurance
The Risks
A conference may seem like a relatively straightforward low risk event but this does not mean it is immune from the risks which can affect any event, such as:
- The venue may not be available due to damage by fire, storm etc.
- The failure of key utilities or equipment such as power, heating, lighting, sound, kitchens, toilets, fire safety equipment, all of which have the potential to make the venue unavailable
- Denial of access to the venue by emergency services
- Terrorism
- Adverse weather conditions disrupting air, sea and rail transport
- Strikes causing disruption to scheduled airline or airport services, or other public transport
- Speakers or entertainers who fail to turn up due to illness, delays or other problems
- Outbreaks of infectious diseases leading to quarantine or restricted access
- Outbreaks of civil disorder, revolution, war etc
- Death of Head of State or a member of their family causing periods of official mourning
- Inability to leave the venue at the planned time, which might incur penalties
- European airspace closed by a volcanic eruption in Iceland - now who expected that?
- Damage to property - your own or that belonging to the venue
- Reduced attendance due to some unforeseen event or "critical mass" non attendance meaning so many people are prevented from getting to the event that it has to be abandoned
- In today's more litigious world, the real possibility that if someone gets injured at your event, or some property gets damage, that the injured party may take legal action against you.
There are other examples, and you may well have had difficult situations in your own events.
Event Assured Conference & Exhibition
Event Assured Conference & Exhibition is a flexible portfolio of the key insurances designed to meet the needs of organisers of meetings, seminars, conferences and exhibitions. No event is too small or too big - we can cover a breakfast meeting or a global convention with thousands of delegates. We can also proviode cover ona annual basis for companies who manage multiple events.
Key Features include:
- Choice of cover in the three key areas of risk in events - Cancellation/Disruption, Property Damage, and Liabilities
- Available to organisers in most parts of Europe and many countries outside Europe for events taking place almost anywhere in the world
- Choice of 3 currencies £, € and $
- Massive capacity - we can easily cover events with Revenue/Expenditure up to £10,000,000. Larger events take just a little longer.
- 24/7 call numbers for claims emergencies
Event Cancellation and Disruption
Key Features include:
- Wide definition of Disruption includes cancellation, curtailment, rearrangement including to another time or place
- Cover available on a full Revenue basis, which protects your projected profit
- Expenses-only cover saves money
- Extra Cover © provides valuable additional cover in key areas of additional expenses
- No inner limits
- No deductibles on event insurance cover
- Wider free terrorism cover included
- National mourning cover included in Europe
We tailor cover to your requirements. With over 20 years experience in the events industries, we have developed covers to meet the precise needs of each event. These include:
- Adverse Weather cover for events outdoors or in temporary structures or marquees
- Reduced Attendance
- Critical Mass non attendance
- Non Appearance - Key Featured Persons
- Multiple Non appearance - i.e. the non appearance of a number of persons from a defined group or category
- Death or Serious Illness of Related Persons
- Terrorism - a wide range of terrorism options is available including cover for threat or advice not to travel to a particular destination and disruption to air traffic control
- National Mourning beyond the free cover
and more - if it's not standatrd, we will design a solution.
Event Property All Risks
This can cover almost anything from furniture to audio visual equipment and marquees, and even money.
Key Features include:
- Covers event property owned, borrowed or hired for the event
- Includes transit to, from and whilst at the event including loading and unloading
- Reinstatement "new for old" basis of cover
- Terrorism cover included
- Loss of hire charges cover up to 25% of the value for hired equipment
Event Liability Insurance
Event Assured Conference & Exhibition includes the same quality core liability wording as our stand alone liability cover, which provides some of the widest cover on the market.
Key Features include:
- Public Liability cover up to £10 million
- Employers Liability £ 10 million
- Indemnity to directors and employees
- Contractual liability and indemnity to principal
- Liability for damage to venues
- Indemnity to venue owners or operators
- Employer's Liability is available Europe-wide
For full details of our conference event insurance, download our brochure here or give us a call on 01376 330624
